Real Estate Accountant/ Administrator

About the Role:

We are seeking a highly organized and proactive Real Estate Accountant / Administrator to support our team with a wide range of administrative, accounting, and project coordination tasks. In this role, you will manage multiple client inboxes, handle calendar scheduling, support financial reporting, and serve as a key liaison between our internal team and external partners. You will also take ownership of creating trackers, reports, and SOPs to keep operations running smoothly.

Core Tasks:

• Monitor multiple inboxes to triage and respond to client questions and concerns
• Build lists of qualified podcast targets for outreach and scheduling
• Manage trackers and create ad-hoc reporting
• Perform ad hoc payment, invoice management, file management, etc
• Manage a calendar including scheduling, meetings, and travel arrangements
• Serve as a contact between employees, clients, and external partners
• Prepare/ edit correspondence, communications, presentations, reports, and other docs
• Coordinate meetings, set agendas, take minutes, and prepare follow ups / action items
• Perform other ad-hoc tasks with limited instruction as needed
• Assist with project management tasks (track deadlines/ coordinate to ensure success)
• Assist with personal tasks as needed
• Create SOPs as needed

Must-Haves:

• 3+ years experience in a Chief of Staff or accounting position
• Hands on experience in an accounting role, preferably related to real estate
• Exceptional verbal and written English communication skills
• 2+ years experience with project management-related tasks and tools
• Intermediate - advanced skills with Excel / Sheets for ad hoc and ongoing reporting
• Strong organizational and planning skills
• Excellent time management skills and ability to multitask and prioritize
• Background with Notion and Monday.com for project management (or similar tools)
• Familiarity with Slack and Zoom for internal team coordination / communication
• Ability to work EST

Nice-to-Haves:

• Education and experience working as a lawyer / holder of a JD
• Experience working in the real estate industry