Executive Assistant (Nigeria)

Remote
Full Time
Experienced
We're Hiring!!!
Are you the kind of person who thrives on organization, keeps calendars running like clockwork, and makes chaos disappear before anyone notices? We’re looking for a sharp, proactive Executive Assistant who can manage inboxes, schedules, projects, and documentation with confidence and clarity. If you’re detail-driven, tech-savvy, and love being the backbone that keeps a fast-moving business on track, this role is for you. 
 
Core Tasks:
  • Monitor multiple inboxes to triage and respond to client questions and concerns
  • Manage creator platform (customer service, billing, support, outages, subscription management, etc)
  • Perform ad hoc payment, invoice management, file management, etc
  • Manage a calendar including scheduling, meetings, and travel arrangement
  • Serve as a contact between employees, clients, and external partners
  • Prepare/ edit correspondence, communications, presentations, reports, and other docs
  • Coordinate meetings, set agendas, take minutes, and prepare follow ups / action items
  • Perform other ad-hoc tasks with limited instruction as needed
  • Assist with project management tasks (track deadlines/ coordinate to ensure success)
  • Assist with business administrative and personal tasks as needed
  • Create SOPs and other documentation as needed. 
Must-Haves:
  • 3+ years experience in an EA, administrative, or Chief of Staff role
  • Exceptional verbal and written English communication skills
  • 2+ years experience with project management-related tasks and tools
  • Experience using notetakers and AI tools to create documentation
  • Intermediate skills with Google Slides and / or Canva (for presentation building) 
  • Strong organizational and planning skills
  • Excellent time management skills and ability to multitask and prioritize
  • Background with Notion and Monday.com for project management (or similar tools)
  • Familiarity with Slack and Zoom for internal team coordination / communication
  • Ability to work full-time EST
Nice-to-Haves:
  •  Familiarity with trading
  • Experience using Zapier and Quickbooks
  • Event planning experience (organizing corporate events, conferences, workshops, etc)
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