Accounting Assistant
Remote
Full Time
Experienced
Job Overview:
We are seeking a highly organized and detail-oriented Accounting & Administrative Associate to support our finance and executive operations. This role combines bookkeeping, accounts payable management, reporting, and administrative coordination to ensure smooth day-to-day business operations. The ideal candidate has strong experience with QuickBooks Online, financial reporting, vendor management, and executive support, along with excellent communication and organizational skills. This is a fast-paced position suited for someone proactive, dependable, and comfortable managing multiple priorities while working collaboratively with a remote team.
Core Tasks:
- Assist with monthly and quarterly bookkeeping and reporting
- Create and provide custom / ad-hoc reporting as needed, including budget-to-actual reports
- Manage outreach to suppliers / vendors to facilitate on-time payment
- Manage monthly accounts payable process
- Properly book and manage expenses and income for accurate reporting
- Assist with other administrative and personal assistant tasks
- Assist executives with booking travel, event coordination / logistics, managing inboxes and calendars, etc
- Assist with other projects as needed
- 3+ years experience in an AR/AP or junior accounting role
- 2+ years experience with Quickbooks Online for bookkeeping (or similar tool)
- Proficient knowledge of GAAP / IFRS accounting/reporting
- Exceptional verbal and written communication skills
- Intermediate - advanced skills in Excel/ Google Sheets skills
- Familiarity with Slack and Zoom for internal team coordination / communication
- Ability to work EST
Nice - to - haves:
- CPA or similar international education
- Passion and background working for sustainability-focused companie
- Experience working as an Executive assistant
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